AI-Assisted Leadership Productivity – The Prompt Library
80+ high-leverage prompts for managers who want their evenings back
You lead people, not spreadsheets, but most weeks your calendar says otherwise.
Drafting job descriptions, polishing Slack updates, untangling meeting notes, prepping for MBR meetings, rehearsing a tricky feedback talk… it all eats into the time you meant to spend on coaching, strategy, let alone on self-reflection so you can become an even better leader.
Generative AI can help—but only if you give it the right instructions. That’s what this library is for.
Just the other day, as a senior leader and direct manager of 12 people, I was collecting my 10 most common use cases for AI assistance. With no particular order, the list looks like this:
check my Slack messages before I hit send to ensure my tone is appropriate and always inclusive
craft meeting minutes from meeting transcripts
create, maintain, and update job descriptions and job postings
rehearse for difficult conversations (i.e. a challenging performance conversation with a direct report)
ideate for remote-friendly icebreakers and team building activities
help me prepare for high-stakes meetings (e.g., using AI to generate questions based on pre-reads)
create detailed agenda and a complete workbook for workshops
seek advice on delivering feedback effectively, addressing sensitive topics
break down OKRs to SMART goals for my team
anticipate incoming leadership questions on my presentation
Since late 2022 I have kept up a tidy prompt library, slowly but surely pulling together bits and pieces either I created on my own or stumbled upon through various social media posts.
It seemed only logical to select and pull together all the leadership-related ones and package them into one big bundle.
What the library actually is
A Notion page—I love Notion, it's my personal knowledge management system—containing eighty-plus copy-ready prompts, grouped into nine 'suites' that match the moments managers lose time:
Clarity Coach – keep messages inclusive, concise, and on-tone.
Meeting Memory – turn raw transcripts into minutes and action tables.
Role Architect – create skills-based, bias-checked job posts (pay range optional).
Tough-Talk Rehearsal – practice difficult conversations in a safe sandbox.
Feedback Builder – convert rough notes into growth-oriented feedback or public recognition.
Team Vibe Kit – icebreakers, async challenges, pulse surveys—all in one place.
High-Stakes Prep – digest pre-reads, map stakeholders, and surface likely objections.
Workshop Blueprint – build a full workshop (agenda → workbook → tech checklist) in under 30 minutes.
Goal Cascade Engine – snap company OKRs into team and role SMART goals that actually ship.
A bonus drawer holds quick templates for policy blurbs, celebration posts, and other odds and ends.
How it works
Pick a prompt.
Paste it into the AI tool of your choice.
Replace each 🔶 placeholder with your real context: names, numbers, links.
(Optional) Feed the AI supporting docs: slides, policies, notes, for richer output.
Review, tweak, and let the AI work.
Save the best drafts to your snippet manager and reuse forever.
Typical turnaround: two minutes for a polished Slack update, ten minutes for a detailed job description, half an hour for a complete workshop pack.
What you’ll still need to do
Make the calls that only a human leader can make.
Speak the words yourself in tough conversations.
Check the AI’s output for accuracy, facts and nuance.
The prompts give you momentum and structure, they don’t replace judgment, editorial work, or the use of good old common sense.
Why bother?
Managers report losing 8–12 hours a week to admin and re-work. Reclaim even half of that and you’ve bought back an extra work-day every fortnight. The time you save can—and should be—reinvested in coaching your team, communicating the strategy, or just logging off on schedule.
Ready to swap busyness for real leadership?